CBI Data Storage Policy

As part of our mission to provide computational infrastructure to researchers, data storage is provided only as needed to conduct research and data analysis with our hardware. At no time can any data that is classified as Category I/Confidential be stored on our systems. Any data of a personal nature(musics, videos, pictures, etc) nor any backups of software or backups of lab equipment may be stored. Under no circumstance may illegal and/or pirated material be stored.

Primary Investigators(referred to as Data Owner in UTSA's policy) are responsible for their research data and its management. As part of our infrastructure we have disaster recovery methods to ensure proper and smooth operations, yet these are not available to the user. As such we cannot be considered a backup, thus it is the responsibility of the Data Owner to maintain a proper backup of their data.

All users of our services have access to a personal directory or home directory accessible to only themselves. Under certain circumstances, the PI may request to have access to a subordinate user's directory as part of their data management. Administrators may also access the home directory, but only as part of their duties to maintain system integrity. All users are considered 'Standard Users' and as such are capped at 100GB per home directory. Under special conditions may a user be considered 'Advanced' and allowed a higher cap, as determined by the CBI Director.

Once a user is no longer affiliated with the University or after six months of inactivity, or we are notified by a PI, a user's account will be marked as inactive and locked. Data held within the user's directory can be made available to the PI for their data archive procedures. After another six month period, any remaining data will be declared abandoned and removed from the system. If the user returns to the University, their account may be reopened, but once data is declared abandoned, there is no guarantee of recovery.

Group shares are available as a means to share data between members of a research group or lab for collaborative work. The same restrictions as to what can be stored apply here as well. At no time can this location or the home directory be considered a place for long term storage. Once a procedure is implemented, storage will not only be capped by capacity but by age as well.

Soon to be available will be our long term archive system. Only PIs/Data Owners will have access to this system. PIs will be able to apply for storage on a yearly renewable basis and a recovery fee may be applied. Again the same restrictions on what is allowed is applied here as well.

Typical Use Case:
Home: User would store data/work/and results here. Maintain a directory layout that keeps files organized. Having hundreds of files within a single folder(not counting sub-folders) can slow file navigation. Older data/files moved to external storage and/or given to PI for archival.

Group: Maintain central copy of data set for lab/group research. Users share files with other lab/group members in this location. Older data/files moved to external storage by PI for archival.

Archive: PI access only, for hosting old and/or large data sets for long periods of time.